Samhita® Integrated
Document Manager extends the electronic
document management functionality in addition to providing a robust image
repository and workflow solutions engine to streamline the organization’s
account payables, expense management and employee data management and
maintenance for the organization.
The integrated module allows you:
- Electronically capture invoices as soon as they enter your organization
and route for invoice entry
- Build a repository to hold the indexed invoices, as images are stored
as images
- Retrieve information from the repository at any time with
ease
- Apply workflow to automate your process of routing invoices around
the enterprise
- Generate reports that give you an instant view of your
commitments, and performance of the AP function
Steps involved in streamlining AP Processes using Samhita® Integrated
Document Manager
Process 1 - Supplier invoice is scanned in batches after which they
are stored and queued in Samhitaâ Integrated Document Manager for
the AP Associate to access during data entry.
Process 2 – The scanned invoices from Process
1, is presented to the AP Associate directly from the PeopleSoft Financial
Screen. The AP Associate can access the invoice images with a click of
a button provided on the PeopleSoft Screen. Invoice data and image of
the invoice are automatically made available to PeopleSoft Quick Invoice,
Regular Voucher, and associated AP workflows.
Process 3 – Once the information has been submitted
in PeopleSoft, the images are indexed and stored in the Samhita Integrated
Document Manager Repository.
Process 4 – The invoice images can be retrieved any time from the
repository during various processes like invoice approval, invoice inquiry
saving time and cost involved in handling paper invoives.
Responding to your challenges
Capturing
invoices, checking
for accuracy, attributing the cost to the right business area and making
payouts on time are the milestones of an effective Account Payable function
one that supports business and helps maintain excellent supplier relationships.
However, companies with high invoice volumes or complex approval and sign
off procedures have already invested a huge amount in implementing ERP
solutions to manage such complexities. If we take a closer look, what they
get deprived of is a robust image repository and workflow solution engine
to streamline the accounts payable business processes.
For companies who maintain invoices in Paper form, AP may be fraught with
frustrating delays and errors. In these cases, invoices are slowly and
inefficiently routed around the enterprise for posting, approvals and payments.
Paper is often lost, manual data entry creates mistakes and suppliers become
disgruntled.
All companies’ today face similar challenges in their Account Payable
processes. As per one of the leading analysts manual invoice handling costs
$15 to $50 to the process.
Samhita® Integrated Document Manager frees you from this manual
handling and automates the invoice workflow. This increases the efficiency
and speed of your invoice processing, reduces data entry errors, significantly
reduces labor costs, and allows employees to focus on higher value activities. |
